Meeting Room Policies and Procedures

Alcohol

The University of Saint Joseph does not hold a liquor license. Any event held on the USJ campus involving the sale or provision of alcohol must be approved by the OEPM and an Alcohol Service Request form must be completed and approved. Additionally, a licensed bartender with liability insurance must be hired. The OEPM can assist in securing this service.

Catering By Sodexo

Sodexo blends a tradition of fine service with creative planning and consistent event execution to bring satisfaction to clients and customers every time. Information and menus are available here. To submit your catering order, please contact your event coordinator.

Certificate of Insurance

All events require a certificate of insurance prior to the event. Please contact your event coordinator for more information.

Contracts

All external clients must have a signed contract, which will be drawn up by the OEPM in consultation with the client.

Deposit & Cancellation

A 50% non-refundable deposit (based upon an estimate of usage and services fees) is required at the time of the contract. If you must cancel or postpone your event, please contact the OEPM to discuss rescheduling or canceling. If cancellation occurs within three business of the scheduled event, a cancellation fee equal to 100% of the estimated charges will be due.

Checks should be made payable to the University of Saint Joseph. The University also accepts all major credit cards.

Guarantee

The final guarantee is used by the caterer to determine the amount of food needed, as well as the catering costs. The guarantee is based on the number of guests submitted to OEPM three business days before the event. Events with counts that decrease after the final guarantee date will be billed per the final guarantee. If numbers increase after the final guarantee submission, please contact the event coordinator to make sure that the requested increase can be accommodated. Such increases may result in additional charges.

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