• Admissions
• Tuition and Financial Aid
• Refund Policy

Refund Policy

Please review USJ’s refund policy on tuition and fees carefully, and contact us with any questions or concerns.

The University of Saint Joseph refunds tuition and fees based on the University of Saint Joseph Institutional Policy. Adjustments made outside the institutional policy may be made by the vice president of finance and provost when extenuating circumstances exist such as illness.

Standard Refund Policy

Refunds cannot be mailed until funds are received and checks have cleared.

• Prior to the start of the official academic semester: 100% refund
• Within the first two weeks of the official academic semester: 100% refund
• After the first two weeks of the official academic semester: No refund

Cash/Check Payment:

A refund check will be automatically generated and sent to you at your mailing address, unless other arrangements have been made with the Accounts Payable Department. Please allow two to three weeks for a refund check to be issued.

Credit Card Payments:

When you pay by credit card and there is an adjustment made to the charges paid, we are required to credit the credit-card account used to make the payment. Existing regulations prohibit the University from making a refund to you in cash or check when payment was made with your credit card.

Financial Aid Refunds:

The University cannot disburse your financial aid onto your account until the University receives the funds. Any excess financial aid will be refunded to you after the drop/add date for each semester.

NOTE: No tuition refunds are given after the established drop/add date for standard courses as published in the Academic Calendar.

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Partial Refund Policy for Online Graduate Programs: Biology, Biochemistry, Nutrition, Public Health & Emerging Diseases

(Effective 1/1/2012; Revised 4/19/2012)

If a matriculated student in a Graduate Online Program drops a course, a refund may be issued depending on when they complete the paperwork to drop it:

• Prior to the beginning of the course: A student who drops a course in an online graduate program before the course begins will receive 100% of the tuition refunded.
• Sixteen-week semester: After the start of the course, the student may get a portion of the tuition refunded based on the following schedule. If the student drops the course during the:
  • First Week: 100%
  • Second Week: 90%
  • Third & Fourth Weeks: 80%
  • Fifth Week: 70%
  • Sixth & Seventh Weeks: 60%
  • Eighth & Ninth Weeks: 50%
  • After Ninth Week: No refund
• Eight-week session: After the start of the course, the student may get a portion of the tuition refunded based on the following schedule. If the student drops the course during the:
  • First Week: 100%
  • Second Week: 90%
  • Third Week: 80%
  • Fourth Week: 70%
  • Fifth Week: 50%
  • After Fifth Week: No Refund

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Partial Return of Funds Policy for Active Duty Service Members and Active Reservists Funded by Their Service’s Tuition Assistance Program

If a matriculated student who is an active duty service member or active reservist, funded by their service’s Tuition Assistance Program, drops a course, funds may be returned to the student’s service depending on when the student completes the paperwork to drop the course:

• Prior to the beginning of the course: If a matriculated student who is an active duty service member or active reservist, funded by their service’s Tuition Assistance Program, drops a course before the course begins, 100% of tuition and refundable fees will be returned to the student’s service.
• Sixteen-week semester: After the start of the course, a portion of the tuition and refundable fees may be returned to the student’s service based on the following schedule. If the student drops the course during the:
  • First Week: 100%
  • Second Week: 100%
  • Third Week: 87%
  • Fourth Week: 81%
  • Fifth Week: 75%
  • Sixth Week: 69%
  • Seventh Week: 62%
  • Eighth Week: 56%
  • Ninth Week: 50%
  • Tenth Week: 44%
  • After Tenth Week: No Refund
• Eight-week session: After the start of the course, a portion of the tuition and refundable fees may be returned to the student’s service, based on the following schedule. If the student drops the course during the:
  • First Week: 100%
  • Second Week: 100%
  • Third Week: 75%
  • Fourth Week: 62%
  • Fifth Week: 50%
  • After Fifth Week: No Refund

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Non-Standard Refund Policy

Summer Term Refund Policy:

Students who drop a summer term course before the start of the first class and prior to the start of the second class will receive a 100% refund of tuition and fees. After the second class, there is no refund.

Modular Class Refund Policy:

Students who drop a modular course before the start of the second class will receive a 100% refund of tuition and fees. After the second class, there is no refund.

Online Class Refund Policy:

Students enrolled in online courses must drop the course within 96 hours of the first class date in order to receive a refund. After that time, there is no refund.

NOTE: No refunds are given after the established drop/add date for non-standard or off-campus cohort courses as published in the Academic Calendar.

Procedure:

The Office of the Registrar will drop students from classes once they complete an approved drop form. Tuition and fee adjustments will be credited in accordance with the published drop/add period when the charges update process is run. Students who drop classes 21 days after the start of the semester for standard and non-standard courses receive no adjustment to charges.

Resident students who are granted an exception to their Housing Contract, authorized by the dean of students and/or director of housing, may have adjustments made to their room, board, and amenities fees.